Smart RosterPro

A staff roster app and template your team helps you build

The slow part of making a staff roster template work is not the grid — it is finding out who can work. This starts there: your staff fill in their availability from a link on their phone, and the week gets built from what they actually said. Then copy last week, auto-build from replies, or drop in the shifts you use constantly as one-tap presets.

Open Smart RosterSee pricing

Included with Pro — A$29.99/month, or a A$5.00 Day Pass for 24 hours.

How it works

  1. 1

    Add your staff and your sections

    Kitchen, floor, bar — whatever you actually call them. Sections are what stop a roster turning into one long list of names.

  2. 2

    Send the availability link

    Staff say when they can work, from their own phone, without an account. Their replies come back attached to the week you are building.

  3. 3

    Build the week

    Copy last week and adjust it, auto-build from the replies, or place shifts yourself. Save the shifts you use constantly as presets so a whole shift is one tap.

  4. 4

    Publish it

    Publishing is a separate, deliberate step — a half-built roster is never visible to staff by accident.

Work on it together

Let the team do the parts only they can do

Most of the work in a roster is not building it — it is chasing people for the days they can work, and then telling everyone what they got. Both of those go out as links. Staff fill in their own availability, and the published roster is a link they can open any time instead of a photo of a printout in a group chat.

  • Staff enter their own availability from a link you send
  • They can put their name to shifts, section by section
  • The published roster is a link anyone can check on their phone
  • No accounts for staff — the link is all they need
  • Changes show up for everyone rather than being re-sent

What you get

  • Staff availability collected by link — no accounts for them
  • Copy last week, or auto-build from the replies you got
  • Presets for the shifts you roster over and over
  • Sections and locations, so big teams stay readable
  • Changes sync live between managers on the same roster
  • Publish as its own step, so nothing goes out half-written

Who it’s for

  • Cafés, pubs and restaurants rostering casual staff week to week
  • Retail and hospitality groups with more than one location
  • Cleaning, security and care teams with shifting availability

Questions

Do my staff need to sign up?
No. They get a link, fill in when they can work, and that is the whole ask of them.
Can I just copy last week?
Yes — that is one button. Auto-build is there when the week is genuinely different and you want it drafted from your staff's replies.
Can two managers work on the same roster?
Yes. Changes sync live, so you are not emailing versions of a spreadsheet at each other.
Can I use this as a staff roster template?
Yes — the staff roster template guide shows the exact columns and formulas, and the app turns that template into a live roster your staff can fill by link. Start with the guide if you want a printable spreadsheet first, then move here when the text-message chase starts.
What does it cost?
It is part of Pro — A$29.99/month, or A$299.90/year. There is also a A$5 Day Pass that opens every Pro tool for 24 hours, if you only need it for one shift.

How to do it without the app

Smart Roster is one way. These explain the job itself — free to read, nothing to sign up for.

How to build a staff roster template that actually holds up7 min readThe rostering words that decide what a shift costs7 min read

The other tools

StocktakeA stocktake app your whole team can count on at onceVoice SheetGet data into a sheet as fast as you can say itEveryday OrderingSupplier ordering, minus the hassleCreate & PrintMake a specials board or a safety sign in minutesCost BuilderWork out what a dish — or anything you make — really costsPDF StudioEdit a PDF in your browser, without uploading it anywhereInvoices & QuotesFree tax invoice generator — ABN and GST handledResume BuilderA free resume builder that does not ask for your card at the endPDF StudioMerge PDFs without uploading them to anyonePDF StudioShrink a PDF that is too big to sendPDF StudioTake the pages you need out of a PDFPDF StudioGet the text out of a PDF and into WordPDF StudioRotate a PDF and have it stay rotatedPDF StudioTurn photos into a PDF without uploading themPDF StudioSave PDF pages as images, without uploading the fileBusiness Tools & CalculatorsThe numbers you actually have to work out to run the placeTo-do listsChecklists your staff can tick off from their own phonesCompare SheetsPut two stocktakes side by side and see what movedPDF StudioPut your own watermark across a PDFPDF StudioRedact a PDF so the words are actually gonePDF StudioNumber the pages of a PDFPDF StudioCrop the margins off a PDF