Guides for running the floor
How to build a roster that survives a swap, what the ATO actually requires on a tax invoice, and how to count a bar without doing it twice. Written to be used on a shift, not skimmed.
- Rosters7 min
How to build a staff roster template that actually holds up
How to build a staff roster template that survives a real week — the columns to use, the mistakes to avoid, and when a spreadsheet stops working.
Read the guide - Invoicing6 min
Tax invoice template for Australia — what has to be on it
The exact fields the ATO requires on an Australian tax invoice, the extra field once you pass $1,000, and how to work out the GST inside a total.
Read the guide - Stocktake6 min
The stocktake template, and how to count without doing it twice
What belongs on a stock count sheet, how to lay one out so two people can count at once, and how to work out the value of what you counted.
Read the guide - Stocktake6 min
Bar inventory: counting the bottles that are already open
How to count a bar properly: measuring open bottles, the order to walk the room in, and how to work out pour cost and where the variance went.
Read the guide - Invoicing5 min
How to write a GST tax invoice, line by line
A line-by-line walkthrough of a GST tax invoice, with a worked example, the divide-by-11 rule, and what to do when only some lines have GST.
Read the guide - Costing5 min
How to work out food cost percentage
How to work out food cost percentage on a dish, what a workable number looks like, and the four things that quietly push it up.
Read the guide - Daily runs6 min
The opening and closing checklist, and how to make it stick
What belongs on an opening and closing checklist, how to write one people actually finish, and why the order of the items matters.
Read the guide - Ordering5 min
How to set par levels so you stop running out
What a par level is, how to work one out from your own usage, and how to set them without tying up cash in stock you do not need.
Read the guide - Daily runs5 min
Staff notices and signs that people actually read
What to put on a staff notice, why the handwritten sign taped to the door costs you more than it saves, and the wording that works.
Read the guide - Stocktake6 min
Your stocktake does not match — here is where it went
Why your count never matches what the system says, how to work out variance, and how to tell a counting error from a real loss.
Read the guide - Data entry5 min
How to get numbers into a spreadsheet faster
Why typing numbers into a spreadsheet is slower than it needs to be, and four ways to cut the time — including saying them out loud.
Read the guide - Merch5 min
Custom staff uniforms and merch, without a minimum order
What to put your staff in, which printing survives a commercial wash, and how to order branded aprons, tees and caps without a minimum.
Read the guide
The tools behind the guides
Every guide here describes a job you can do on paper. Regentflow is what you use when you would rather not.
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